Application Procedure | Makuhari Messe

International Exhibition Hall

You can scroll horizontally.

STEP 1
Inquiries, Check Availability, Reservation Acceptance

Accepted starting one year before the start date
STEP 2
Submit Facility Use Application Form
STEP 3
Approval of Use
STEP 4
Payment of Venue Usage Fee (1st Payment)

By 4 months before the start date, pay 10% of the venue usage fee
STEP 5
Planning Meeting

Begin meetings by 1 month before the start date
STEP 6
Payment of Venue Usage Fee (2nd Payment)

Pay 90% of the venue usage fee by one week before the start date
STEP 7
Use of the Facility
STEP 8
Payment of Additional Fees, etc.

Pay the full amount by six weeks after the end date

STEP 1

Inquiries, Availability Checks, and Reservations

Application Period

Applications are accepted starting one year prior to the start date of use. We accept inquiries regarding usage even before that time.

Inquiry form

STEP 2

Submission of Facility Usage Application Form

After your reservation is accepted, we will send you the “International Exhibition Hall Facility Usage Application Form.”
Please fill in the required information, affix your company seal, and return it within one month of the reservation date.
Please note that we cannot accept applications made by phone, in person, or via email.

Inquiry form

STEP 3

Approval of Use

Issuance of the Approval of Use

Upon receipt of your application form, we will send you the “International Exhibition Hall Approval of Use.” This confirms that your use of the facilities has been approved.

Revocation of Approval of Use

Approval of use may be revoked or restricted in the following cases:

When the provisions stipulated by the Chiba Prefecture Ordinance are violated
When the fact that the use approval has been obtained by false application or other fraudulent means becomes clear
When there is a problem in the management of facilities, etc.

STEP 4

Payment of Venue Usage Fees (1st Payment)

Please refer to the “Makuhari Messe International Exhibition Hall Usage Fee List.”
Please pay 10% of the usage fee no later than four months prior to the start date of use. (If your application is submitted four months or less prior to the start date, payment must be made by the date specified by our company.)

Please note that if payment is not made by the specified date, a late payment will be incurred and the usage approval may be revoked.
As a general rule, the paid "usage fee" will not be refunded.
Usage fees other than "basic usage fee" and "meeting room usage fee" will be charged based on the usage record after use.

International Exhibition Hall Usage Fee List(Go to download page)

STEP 5

Meeting to Discuss Usage Plans

Usage Coordination Meeting

At least one month prior to the start date of your event, please fill out the required information on the designated usage plan form and hold a coordination meeting with the Business Operation Section II regarding your event.
Please bring the venue layout diagram (room divisions, layout, etc.), relevant documents such as construction drawings, the application form for the use of heating and cooling equipment, and the application form for the use of electrical and other facilities.

Items for Discussion

1. Venue Usage Plan

The items to be discussed are as follows:

Venue layout (including visitor entrances and exits, reception desk placement, etc.)
Signage plan (size, installation locations)
Usage plan for electrical, gas, water supply and drainage systems, and compressed air outlets (including drawings)
Usage plan for heating and cooling equipment
Security plan (security manual, duty roster, etc.)
Other

2. Notifications to Relevant Authorities

Police Station (Event Notification, etc.)
Fire Department (Event Notification, Appointment of Fire Safety Officer, Application for Waiver of Prohibited Acts, etc.)
Public Health Center (Food Service Permit Application, etc.)
Other

STEP 6

Payment of Venue Usage Fee (2nd Payment)

Please pay 90% of the venue usage fee at least one week prior to the start date of use.

STEP 7

Use of the Facility

STEP 8

Payment of Additional Fees

Please pay any additional fees incurred during the usage period—such as utility charges and equipment rental fees—no later than 6 weeks after the end of the usage period.

International Exhibition Hall Terms of Use（Go to download page）

International Conference Hall

You can scroll horizontally.

STEP 1
Inquiries, Availability inquiry, Reservation reception

Accepted from 6 months before the start of use
* If the purpose of use is co-sponsored at another venue, it will be accepted from one year in advance.
STEP 2
Submission of facility use application

Return within 1 month from the reservation reception
STEP 3
Approval of use
STEP 4
Payment of venue usage fee (1st time)

Pay 30% of the venue usage fee at least 4 months before the start date
STEP 5
Usage plan meeting

Start meeting at least 1 month before the start of use
STEP 6
Payment of venue usage fee (second time)

Pay the balance of the venue usage fee at least 2 weeks before the start date
STEP 7
Use of facilities
STEP 8
Payment of incidental charges, etc.

Full payment of incidental charges, etc. by our designated date

STEP 1

Inquiries, availability inquiries, reservation reception

Reception time

Applications will be accepted from 6 months from the start date of use. However, if the purpose of use is co-sponsored with an international conference, an international exhibition Hall, or the Makuhari Event Hall, we will accept it from one year before the start date of use. Inquiries regarding usage will be accepted before that time.

Inquiry form

STEP 2

Submission of facility use application

After accepting the reservation, we will send you the "International Conference Hall Facility Use Application Form". Please fill in the required items, seal the representative seal, and return it within one month from the date of acceptance.

Business Section 1 will be in charge of inquiries regarding payment and meetings regarding the use of the "International Conference Hall Facility Use Application Form".

Inquiry form

STEP 3

Approval of use

After receiving the application form, we will send you an "International Conference Hall Use Approval Form".
Therefore, the usage will be approved and the facility usage contract will be concluded.

STEP 4

Payment of venue usage fee (1st time)

Please refer to "International Conference Hall Usage Fee Table". Please pay 30% of the usage fee by 4 months before the start of use. (If you apply more than 4 months before the start date of use, you will be required to pay by the date specified by us.)

International Conference Hall Usage Fee Table（Go to download page）

STEP 5

Meeting of usage plan

Usage meeting

We will start a meeting with the first business section about one month before the start date of use.
In addition to renting out equipment attached to the International Conference Hall, we can also arrange and operate various equipment, and manufacture stages, signboards, etc., so please order.

Meeting matters

The items to be discussed are as follows.

Event contents, progress schedule
Venue layout, room name display
Arrangement of equipment, equipment, equipment, etc. attached to the international conference hall (sound, lighting, stage, video, simultaneous interpretation equipment, etc.)
Arrangements for food and drink, parties, etc.
Power supply work, communication line work, etc.
others

STEP 6

Payment of venue usage fee (second time)

Please pay the balance of the venue usage fee at least 2 weeks before the start date.

STEP 7

Use of facilities

STEP 8

Payment of incidental charges (post-settlement)

Please pay the usage fee for facilities and equipment associated with the use of the facilities of the International Conference Hall and the incidental fee such as food and drink related expenses by the end of the month following the end date of use.

International Conference Hall Terms of Service(Go to download page)

Makuhari Event Hall

You can scroll horizontally.

STEP 1
Inquiries, Check Availability, Reservation Acceptance

Accepted starting
1 year before the start date
STEP 2
Submit Facility Use Application Form

Please return it within
1 month of making the reservation
STEP 3
Approval of Use
STEP 4
Payment of Venue Usage Fee (1st Payment)

Pay 50% of the venue usage fee by 6 months before the start date
STEP 5
Payment of Venue Usage Fee (2nd Payment)

Pay the remaining balance of the venue usage fee by 3 months before the start date
STEP 6
Planning Meeting

Begin meetings by
1 month before the start date
STEP 7
Use of the Facility
STEP 8
Payment of Additional Fees, etc.

Pay the full amount of any additional charges by the date specified by our company

STEP 1

Inquiries, Availability Checks, and Reservations

Application Period

Applications are accepted starting 1 year prior to the start date of use. We accept inquiries regarding usage even before that time.

Inquiry form

STEP 2

Submission of Facility Usage Application Form

After your reservation is accepted, we will send you the “Makuhari Event Hall Facility Usage Application Form.” Please fill in the required information, affix your company seal, and return it within 1 month of the reservation date.
Please note that we cannot accept applications made by phone, in person, or via email.

STEP 3

Approval of Use

Upon receipt of your application form, we will send you the “Makuhari Event Hall Approval of Use.” This confirms that your use of the facilities has been approved.

STEP 4

Payment of Venue Usage Fees (1st payment)

Please refer to the “Makuhari Event Hall Usage Fee List.”
Please pay 50% of the usage fee no later than 6 months prior to the start date of use. (If your application is submitted 6 months or less prior to the start date, payment must be made by the date specified by our company.)

Makuhari Event Hall Usage Fee Table（Go to download page）

STEP 5

Payment of Venue Usage Fee (2nd Payment)

Please pay the remaining balance of the venue usage fee by 3 months before the start date.

STEP 6

Meeting to Discuss Usage Plans

Usage Coordination Meeting

At least 1 month prior to the start date of your event, the Business Operation Section I will begin discussions with you regarding the use of the facility.
In addition to renting out equipment available at the Makuhari Event Hall, we also handle the arrangement and operation of various types of equipment, as well as the production of stage sets and signage. Please feel free to contact us for your needs.

Items for Discussion

1. Venue Usage Plan

The items to be discussed are as follows:

Event Details
Schedule During the Rental Period
Facility Usage Plan
Supporting Equipment and Supplies (Sound, Lighting, Stage, Power, Air Conditioning, etc.)
Loading, Unloading, Setup, and Teardown Plan
Event Operations Plan
Security Plan (Security Manual, Security Post Schedule, etc.)
Other

2. Notifications to Relevant Agencies

Police Station (Notification of Event, etc.)
Fire Department (Notification of Event, Notification of Appointment of Fire Safety Officer, Application for Approval to Lift Prohibited Acts, etc.)
Public Health Center (Application for Food Service Permit, etc.)
Other

STEP 7

Use of the Facility

STEP 8

Payment of Additional Fees (Post-Event Settlement)

Please pay any additional fees, such as charges for the use of facilities and equipment associated with your use of the Makuhari Event Hall, by the last day of the month following the end of your usage period.

Makuhari Event Hall Terms of Service(Go to download page)